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INVITATION TO TENDER

1.0 INTRODUCTION

The Obafemi Awolowo University Teaching Hospitals Complex was Appropriated Funds in the 2019 Capital Budget for the execution of its projects. Accordingly, in compliance with Public Procurement Act 2007, the Obafemi Awolowo University Teaching Hospital Complex hereby invites all experienced and competent Suppliers to submit bids for the underlisted Medical Equipment Project under 2019 Budget.

2.0 SCOPE OF SUPPLY

CATEGORY PROJECT TITLE
LOT 1 SUPPLY OF MEDICAL EQUIPMENT
i Supply of Radiology Equipment
ii Supply of Orthopaedic Surgery and Traumatology Equipment
iii Supply of Ophthalmology Equipment
iv Supply of Cardiac and Cardiology Equipment
v Supply of Dental Equipment

The execution of the Projects listed above will be subject to Due Process mechanism, which would be transparent to all Bidders who wish to participate;

3.0 ELIGIBILITY REQUIREMENTS

  1. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC), including Form CAC 2 and CAC7;
  2. Evidence of Company Income’s Tax Clearance Certificate for the last three (3) years valid till 31st December, 2019 (2017, 2018 and 2019)
  3. Evidence of current Pension Compliance Certificate valid 31st December, 2019
  4. Evidence of current Industrial Training Fund (I.T.F.) Compliance Certificate valid till 31st December, 2019
  5. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2019
  6. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st January, 2020.
  7. Sworn Affidavit disclosing whether or not any Officer of the relevant Committees of the OAUTHC, Ile-Ife, Osun State or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
  8. Company’s Audited Accounts for the last three (3) years (2016, 2017 and 2018)
  9. Evidence of financial capability to execute the Project including Reference Letter from a reputable Commercial Bank indicating willingness to provide credit facility for the execution of the Project when needed;
  10. Company Profile with the Curriculum Vitae of Key Staff including copies of their Academic/Professional qualifications.
  11. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Job Completion Certificates and Photographs of the Project.
  12. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
  13. Letter of Authorization from the Original Equipment Manufacturers listed in the Approved Policy for Procurement of Health and Medical Equipment for Tertiary Hospitals in Nigeria;
  14. All Documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letter Head Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized Officer of the Firm.

NOTE

Copy of Award Letters, Completion Certificates and Final Maintenance Certificates where applicable are to be enclosed.

4.0 COLLECTION OF TENDER DOCUMENTS

The Tender Documents are to be collected from the Office of Director (Procurement Department) Room 7, Behind Administrative Block, Phase I, OAUTHC, Ile-Ife between the working hours of 8.30 a.m. and 4.00 p.m. daily from Monday, 12th August, 2019 on the payment of a Non-refundable Tender Fee of N10,000.00 per Lot, paid into OAUTHC’s Remittal Account. The photocopy of teller for this payment should be attached to the Tender Documents.


5.0 COLLECTION OF TENDER DOCUMENTS

The Tenderer shall enclose the original in one Envelope and the copy of the Tender in another Envelope duly marking the Envelope as ‘Original’ and ‘copy’. The two Envelopes shall then be enclosed and sealed in one single outer Envelope.

The inner and outer Envelope shall bear the name and address of the Tenderer; address to:

The Chief Medical Director,
Obafemi Awolowo University Teaching Hospitals Complex,
le-Ife.

Completed Technical and Financial Tender documents must be neatly bound and sealed in separate envelopes clearly marked, at the top right corner of each of the envelopes with the title of Project. E.g. Supply of Medical Equipment

Bear a statement “ DO NOT OPEN BEFORE 12.00 noon on Thursday 26th September, 2019“ If all Envelopes are not sealed and marked as required. OAUTHC will assume no responsibility for the misplacement or premature opening of the Tender.

The completed and sealed tender document should be deposited in the Tender Box in the Office of the Director (Procurement) Room 7, Behind Administrative Block, Phase I, OAUTHC, Ile-Ife not later than 12:00 noon on Thursday, 26th September, 2019. Please, ensure that you sign the Bid Submission Register in the Office. For further enquiry, please contact the Director, Procurement on this e-mail address: oauthcprocurement@gmail.com

6.0 OPENING OF TECHNICAL BIDS

The submitted Technical Bids will be opened at the Hospital Auditorium Building at 12:00noon, Thursday, 26th September, 2019.

Please note that:

  1. Bid must be in English Language and signed by an Official Authorized by the Bidder
  2. The Obafemi Awolowo University Teaching Hospitals Complex, Ile-Ife is neither committed nor obliged to short-list any Contractor or to award the contract to any Supplier Agent.
  3. The OAUTHC, Ile-Ife reserves the right to reject any and/or all bidding packages.
  4. The OAUTHC, Ile-Ife will only recognize and correspond with only authorized Officers of the tendering Companies and NOT through individuals or agents acting on their behalf.
  5. This advertisement for invitation shall neither be constructed as a commitment on the part of the OAUTHC, Ile-Ife nor shall it entitle any contractor to make any claim whatsoever and/or seek any indemnity from the OAUTHC, Ile-Ife.
  6. Obafemi Awolowo University Teaching Hospitals Complex also reserves the right to invoke the provisions of Section 28 of Public Procurement Act (PPA) without incurring any liabilities to the bidder.
  7. All Bidders, relevant Civil Societies and General Public are invited to attend the exercise.
  8. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened

Signed
Director (Procurement Unit)
For: Chief Medical Director.


COMPONENT HEALTH FACILITIES

IHU,
ILE-IFE

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WGH,
ILESA

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DENTAL UNIT,
OAU

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UCHC, ELEYELE,
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MULTIPURPOSE,
ILESA

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RCHC,
IMESI-ILE

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